Skip to content

Accessible Meeting and Event Checklist Starting Guide

  • Ensure in-person location is accessible, and seating is flexible

  • Design the agenda to be inclusive and engaging for all participants.

  • Include a mix of presentation styles, such as interactive activities, group discussions, and hands-on demonstrations.

  • Establish and communicate clear expectations and guidelines for participation, including how to request accommodations and report any accessibility concerns.

  • Provide documents and agenda ahead of the meeting whenever possible to allow participants to prepare.

  • Use clear communication. Plain language and clear, concise communication ensure everyone can understand.

  • Provide materials in multiple formats as needed (large print, Braille, digital).

  • Minimize the use of jargon and acronyms, especially if the meeting is with people from outside the industry.

  • Use visual aids, such as charts, diagrams, or images, to supplement spoken information and support comprehension for those who may have difficulty with auditory processing.

  • Be mindful of assistive technologies (e.g. screen readers, enlargement apps, closed captioning) and support computer and phone based listening and speaking.

  • Provide ASL interpreters with a location in the meeting that keeps them visible with the attendees.

  • Schedule regular breaks and provide options for participants to request accommodations, such as additional time, alternate formats, or modified materials.

  • Be mindful of sensory needs by minimizing loud noises, strong smells, or bright lights. Offer a quiet room or designated space where participants can take breaks if needed.

Other Infographics You May Find Valuable...