Accessible Meeting and Event Checklist Starting Guide Infographic

Include a mix of presentation styles, such as interactive activities, group discussions, and hands-on demonstrations.

Establish and communicate clear expectations and guidelines for participation, including how to request accommodations and report any accessibility concerns.

Provide documents and agenda ahead of the meeting whenever possible to allow participants to prepare.

Use clear communication. Plain language and clear, concise communication ensure everyone can understand.

Provide materials in multiple formats as needed (large print, Braille, digital).

Minimize the use of jargon and acronyms, especially if the meeting is with people from outside the industry.

Use visual aids, such as charts, diagrams, or images, to supplement spoken information and support comprehension for those who may have difficulty with auditory processing.

Be mindful of assistive technologies (e.g. screen readers, enlargement apps, closed captioning) and support computer and phone based listening and speaking.
Provide ASL interpreters with a location in the meeting that keeps them visible with the attendees.
Schedule regular breaks and provide options for participants to request accommodations, such as additional time, alternate formats, or modified materials.
Be mindful of sensory needs by minimizing loud noises, strong smells, or bright lights. Offer a quiet room or designated space where participants can take breaks if needed.

Accessible Meeting and Event Checklist Starting Guide